Evaluation of the U.S. Election Assistance Commission's Purchase of Shirts and Sweatshirts Using Appropriated Funds

Ensure justifications for the purchase of items relating to the awards program are supported and documented.

Ensure the purchase of items for nonmonetary awards is reasonably necessary to carry out an authorized function or will contribute materially to the effective accomplishment of that function.

Implement a quantity check of items prior to placing an order to avoid the purchase of excess items.

Establish limits to the quantity of items that can be retained in inventory for award purposes.

Consider the reasonableness and appropriateness of a nonmonetary award before making it. Determine whether the item being awarded would cause embarrassment to the Commission if made public or whether it creates an appearance issue with the use of federal…

Ensure procurement and award documentation clearly supports the justification for the item–the quantity and value thereof–being granted as a nonmonetary award.

Ensure awards are granted for efforts expended or results achieved, and not presented in advance or in anticipation of a contribution that has yet to occur.

Revise the pending policy on incentive awards to require distribution of awards only after the notable action.

Inform employees that they are being awarded and what efforts expended or results achieved as an individual, or member of a group initiated the award.

Seek payment for the shirts from the contractor or the employee(s) responsible for the purchase and award.

Amend its awards policies and procedures to comply with federal requirements by prohibiting awards to contractor personnel or private citizens. Advise Commission management and staff of the amendment to ensure awareness and compliance.