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Election System of the Virgin Islands' Compliance with the Help America Vote Act of 2002

Report Information

Date Issued
Report Number
E-HP-VI-01-13
Report Type
Audit
Subject
Grant
Description

EAC OIG, through an agreement with the Department of the Interior Office of Inspector General, audited the Election System of the Virgin Islands' compliance with the Help America Vote Act of 2002. The objective of the audit was to determine whether the Election System expended HAVA payments in accordance with the act and related administrative requirements, and whether it complied with the HAVA requirements for replacing punch card or lever voting machines, establishing an election fund, and maintaining Virgin Islands expenditures for elections at a level not less than what was expended in fiscal year 2000.

Participating OIG
Election Assistance Commission OIG
Location(s)
VI, United States
Questioned Costs
$1,073,226
Funds for Better Use
$113,345
View report on Oversight.gov

Status of Recommendations

Closed

We recommend that EAC require the Office to maintain documentation to support all payroll costs related to HAVA.

Closed

We recommend that EAC require the office to certify payroll costs to ensure that HAVA funds are used properly.

Closed

We recommend that EAC require the office to follow procurement requirements for small purchases.

Closed

We recommend that EAC require the office to provide documentation to support HAVA funds expended.

Closed

We recommend that EAC require the office to file accurate, on-time Federal Financial Reports and submit the FY 2012 report.

Closed

We recommend that EAC require the Office to accurately determine the total amount of unreported program income collected.

Closed

We recommend that EAC require the Office to amend its Federal Financial Reports to include program income earned from FY 2003 to FY 2011.

Closed

We recommend that EAC require the Office to report program income earned for FY 2012 and future reporting periods.

Closed

We recommend that EAC work with the Office to resolve the unreported program income of $113,345.

Closed

We recommend that EAC require the Office to establish adequate controls by maintaining reports, cashier receipts, and deposit slips to ensure that the amounts collected for program income are reported and deposited.

Closed

We recommend that EAC require the Office to deposit all program income into the Election Fund.

Closed

We recommend that EAC require the Office to stop depositing HAVA-related fees into the Imprest Fund Checking Account.

Closed

We recommend that EAC require the Joint Board of Elections to establish safeguards to mitigate the potential fraudulent use of the Imprest Fund Checking Account.

Closed

We recommend that EAC require the Office to immediately conduct a physical inventory to gain control of and account for equipment. The inventory should include property descriptions, serial numbers, identification numbers, source of property, acquisition…

Closed

Conduct physical inventories at least once every 2 years and reconcile them to property records.

Closed

We recommend that EAC require the Office to conduct physical inventories at least once every 2 years and reconcile them to property records.

Closed

We recommend that EAC require the Office to reconcile any equipment previously disposed of and adhere to Federal guidelines for future disposals.

Closed

We recommend EAC require the Government of the Virgin Islands to maintain expenditures at the FY 2000 expenditure level as required by HAVA section 254(a)(7).

Closed

We recommend that EAC address the failure to meet established expenditure requirements through its audit resolution process.

Closed

We recommend that EAC require the Office to adhere to administrative complaint procedures in accordance with HAVA section 402(a).

Closed

We recommend that EAC require the Office to maintain a complete complaint file that includes at a minimum, all complaints, responses, records of hearings, and outcomes.