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Audit of U.S. Election Assistance Commission’s Acquisition and Procurement of Goods and Services

Report Information

Date Issued
Report Number
I-PA-EAC-03-12
Report Type
Audit
Subject
EAC Operations
Description

EAC OIG, through the independent public accounting firm of CliftonLarsonAllen LLP, audited EAC's acquisition and procurement of goods and services. The objective of the audit was to determine if EAC had policies and procedures to allow them to be compliant and maintain compliance with specific laws and regulations that govern the federal acquisition process, and to test EAC's level of compliance with these laws and regulations.

Participating OIG
Election Assistance Commission OIG
Questioned Costs
$0
Funds for Better Use
$0
View report on Oversight.gov

Status of Recommendations

Closed

EAC management should going forward, obtain and review BPD procurements report on a monthly or quarterly basis depending on the level of procurement activity to ensure the accuracy and completeness of the report.

Closed

EAC management should evaluate the risks, costs and benefits of reconciling their internal procurement documents with the BPD procurement inventory report prepared in July 2012. EAC should document its conclusion after its evaluation and obtain written…

Closed

Coordinate its procurement needs with BPD to ensure that an acquisition plan is properly developed and documented in the contract.

Closed

Coordinate with BPD to ensure that accurate and complete contract activity (award, modification, sole source justification and verification of fund availability) are approved and maintained in the contract file.

Closed

Coordinate with BPD to ensure that accurate contract activity (award, modification) are properly documented in the FPDS in a timely manner and can be accessed for decision making purposes and to meet future audit requests.

Closed

Spot check contract files at BPD to ensure that the are performing its duties in accordance with the contract and the FAR. At a minimum, EAC should review the reports provided by BPD and conduct follow up meetings to discuss unexpected discrepancies.

Closed

We recommend that EAC management maintain the documentation supporting its performance of risk assessments and internal control testing and review as required by its current policy. In addition, to provide documented evidence of the oversight of the…