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Administration of Payments Received Under the Help America Vote Act by the State of Rhode Island and Providence Plantations

Report Information

Date Issued
Report Number
E-HP-RI-05-07
Report Type
Audit
Subject
Grant
Description

EAC OIG, through the independent public accounting firm of Clifton Gunderson LLP, audited $16.6 million in funds received by the Rhode Island Secretary of State under the Help America Vote Act. The objectives of the audit were to determine whether the Secretary of State (1) used payments authorized by Sections 101 and 251 of HAVA in accordance with HAVA and applicable requirements; (2) Accurately and properly accounted for property purchased with HAVA payments and for program income; and (3) met HAVA requirements for Section 251 funds for an election fund and for a matching contribution.

Participating OIG
Election Assistance Commission OIG
Location(s)
RI, United States
Questioned Costs
$189,852
Funds for Better Use
$0
View report on Oversight.gov

Status of Recommendations

Closed

Ensure that the Financial Status Report, SF 269 contains complete and accurate information prior to filing, as identified on EAC's website.

Closed

The SOS should implement procedures to ensure that the HAVA data downloaded from the state's accounting system is reconciled to the election fund balances prior to the preparation of Financial Status Reports, SF 269.

Closed

The SOS should coordinate resolution of the $189,852 in questioned costs with the EAC.

Closed

We recommend that the SOS coordinate with the EAC to determine the percentage of non-HAVA use of the CVRS equipment and to allocate the cost of equipment purchased with federal funds to HAVA and non-HAVA related activities.

Closed

We recommend that the SOS work with the EAC to determine the in-kind payments that qualify for meeting the state matching requirements.

Closed

We recommend that the SOS compute the amount of compounded interest earnings due the election fund on the shortfall of state matching funds up to the date at which time the full matching requirement was met, giving credit for the payments preceding the…

Closed

We recommend that the SOS compute the amount of additional interest due on the earnings determined in recommendation 6 until the date on which the lost funds are deposited to the election fund.