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Administration of Payments Received Under the Help America Vote Act by the State of Indiana Election Division

Report Information

Date Issued
Report Number
E-HP-IN-13-06
Report Type
Audit
Subject
Grant
Description

EAC OIG, through the independent public accounting firm of Clifton Gunderson LLP, audited $67 million in funds received by the State of Indiana Election Division under the Help America Vote Act. The objectives of the audit were to determine whether the State of Indiana: 1) Used payments authorized by Sections 101, 102, and 251 of the Help America Vote Act (HAVA) in accordance with HAVA and applicable requirements; 2) Accurately and properly accounted for property purchased with HAVA payments and for program income; 3) Met HAVA requirements for Section 251 funds for an election fund, for a matching contribution, and for maintenance of a base level of state outlays.

Participating OIG
Election Assistance Commission OIG
Location(s)
IN, United States
Questioned Costs
$0
Funds for Better Use
$0
View report on Oversight.gov

Status of Recommendations

Closed

Ensure that the Financial Status Report, SF 269 contains complete and accurate information prior to filing, as identified on EAC’s website at https://www.eac.gov/docs/Model 269 Title II final.pdf.

Closed

Contact USEAC to determine if amended reports will have to be filed for prior periods to provide the correct information.

Closed

Verify the amount of interest earned on HAVA funds, based on the timely depositing of all monies owed the election fund, and update the election fund account(s) with the additional funds.

Closed

Ensure that the state matching funds shortfall of $129,919 is transferred to the HAVA election fund.

Closed

Determine the actual amount of lost interest income, based on the required state matching funds total from the date of receipt of the Section 251 requirements payment from the federal government, and transfer the earnings to the HAVA election fund.

Closed

The State should make the counties are aware of the federal guidelines and the USEAC guidance in the pamphlet entitled Quick Start Management Guide issued in September 2006 relating to the security of voting machines and other equipment.