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Administration of Payments Received Under the Help America Vote Act by the Ohio Secretary of State

Report Information

Date Issued
Report Number
E-HP-OH-09-06
Report Type
Audit
Subject
Grant
Description

EAC OIG audited $137.8 million in funds received by the Ohio Secretary of State under the Help America Vote Act. The objectives of the audit were to determine whether the Office (1) expended HAVA payments in accordance with the Act and related administrative requirements and (2) complied with the HAVA requirements for replacing punch card or lever voting machines, for establishing an election fund, for obtaining a 5 percent match of the funds for activities financed with Section 251 requirements payments from the State, and for maintaining State expenditures for elections at a level not less than expended in fiscal year 2000.

Participating OIG
Election Assistance Commission OIG
Location(s)
OH, United States
Questioned Costs
$875
Funds for Better Use
$0
View report on Oversight.gov

Status of Recommendations

Closed

Calculate and pay interest on the State matching funds of $5.8 million to the HAVA requirements fund accounts.

Closed

Calculate the additional interest that would have been earned on the HAVA funds from 2004 to December 2006 had interest been deposited to the HAVA fund accounts on a quarterly basis.

Closed

Deposit the interest on the State Match and the additional interest on the HAVA funds into the appropriate HAVA Section 251 fund account.

Closed

Reimburse the Ohio HAVA funds for the interest lost on the excess advances made to Cuyahoga, Franklin, and Hamilton Counties where the time between the advance and the disbursement of the funds exceeded more than 3 days.

Closed

Determine the extent of any other outstanding advances to counties and reimburse the Ohio HAVA funds for the interest lost on the advances made in excess of 3 days from the time the counties spent them.

Closed

Develop policies and procedures for minimizing the time elapsing between the transfer of funds from the Ohio Treasury and disbursement by grantees whenever advance payment procedures are used.

Closed

Inform the counties receiving HAVA funds of the 41 CFR 105-71.120(b)(7) requirement for minimizing the time elapsing between the transfer of funds from the Ohio Treasury and disbursement by grantees and the policies and procedures developed as a result…

Closed

Implement a process by which an independent reviewer compares HAVA hours recorded in the official Ohio payroll system to employees’ timesheets to ensure the accuracy of the data in the official payroll system. The reviewer should indicate on the…

Closed

Compare HAVA hours recorded on employees’ timesheets with HAVA hours recorded in the Payroll Disbursement Journal for prior pay periods in which HAVA salaries were claimed (other than pay periods ending June 25, 2005, and July 9, 2005), and make…