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Administration of Payments Received Under the Help America Vote Act by the Louisiana Secretary of State's Election Division: June 18, 2003, through December 31, 2009

Report Information

Date Issued
Report Number
E-HP-LA-03-10
Report Type
Audit
Subject
Grant
Description

EAC OIG, through the independent public accounting firm of Clifton Gunderson LLP, audited $49.1 million in funds received by the Louisiana Secretary of State under the Help America Vote Act. The objectives of the audit were to determine whether the Secretary of State (1) used payments authorized by Sections 101, 102, and 251 of HAVA in accordance with HAVA and applicable requirements; (2) accurately and properly accounted for property purchased with HAVA payments and for program income; and (3) met HAVA requirements for Section 251 funds for an election fund and for a matching contribution.

Participating OIG
Election Assistance Commission OIG
Location(s)
LA, United States
Questioned Costs
$0
Funds for Better Use
$0
View report on Oversight.gov

Status of Recommendations

Closed

We recommend that the SOS ensure that purchasing guidelines for fuel are followed.

Closed

We recommend that the SOS require employees whose timesheets are changed to initial the correction and for supervisor to approve the change.

Closed

We recommend that the SOS ensure that the state follows its Travel Policy and Procurement Procedures in approving travel authorizations.

Closed

We recommend that the SOS require staff of the SOS to conduct a periodic physical inventory (quarterly, bi-annually or annually, whichever is appropriate) of all HAVA-funded equipment in the possession of the parishes and use the documented results to…

Closed

Add additional or unique identifying location codes for all areas within a parish.

Closed

We recommend that the SOS ensure warehouse staff is aware and trained on documentation requirements for moving equipment.

Closed

Ensure that the property management records of the parishes have at least the minimum information required in the Common Rule.

Closed

We recommend that the SOS strengthen security at the warehouses.