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Administration of Payments Received Under the Help America Vote Act by the Florida Secretary of State

Report Information

Date Issued
Report Number
E-HP-FL-09-20
Report Type
Audit
Subject
Grant
Description

EAC OIG, through the independent public accounting firm of McBride, Lock, & Associates, LLC, audited $19.2 million in funds received by the Florida Department of State under the Help America Vote Act. The objectives of the audit were to determine whether the Department a) used funds for authorized purposes in accordance with Section 101 of HAVA and other applicable requirements; b) properly accounted for and controlled property purchased with HAVA payments, and c) used the funds in a manner consistent with the budget plan provided to EAC.

Participating OIG
Election Assistance Commission OIG
Location(s)
FL, United States
Questioned Costs
$0
Funds for Better Use
$142,101
View report on Oversight.gov

Status of Recommendations

Closed

EAC should review the Office’s calculation of lost interest and require the Office to deposit to the Election Security grant fund the amount of interest funds lost due to the delay in interest being earned.

Closed

EAC should require the Office of the Florida Secretary of State (FLSOS) to perform a reconciliation of the grant activity for the Election Security funds and ensure that all expenditures and program income earned are fully disclosed.

Closed

EAC should require the FLSOS to prepare and submit a revised financial report to the EAC for Election Security funds and the prior HAVA fund activities as of September 30, 2019.

Closed

EAC should require the FLSOS to include all items purchased with federal funds on an inventory listing that complies with state laws and procedures.

Closed

EAC should require the FLSOS to implement policies and procedures to ensure items purchased with federal funds that have a value or cost over $1,000 are included in the state’s financial system as property and included in an annual physical inventory as…

Closed

EAC should require the FLSOS to implement procedures to ensure that all subrecipients are properly monitored and all property purchased with federal funds is placed on a compliant property record.