EAC OIG, through the independent public accounting firm of McBride, Lock & Associates, LLC, audited $45.8 million in funds received by the Colorado Secretary of State under the Help America Vote Act. The objectives of the audit were to determine whether the Secretary of State (1) used payments authorized by Sections 101, 102, and 251 of the grant in accordance with grant and applicable requirements; (2) accurately and properly accounted for property purchased with Grant payments and for program income; and (3) met HAVA requirements for Section 251 funds for creation of an election fund, providing required matching contributions, and meeting the requirements for maintenance of a base level of state outlays, commonly referred to as Maintenance of Expenditures (MOE).
Administration of Payments Received Under the Help America Vote Act by the Colorado Secretary of State: April 28, 2013, through September 30, 2012
Report Information
Status of Recommendations
The EAC should require the Office to strengthen its controls over HAVA fund management by implementing the following procedures:1) Creating and documenting procedures which ensure all expenditures of EAC funds can be reconciled to the general ledger and…
We recommend that the EAC require the Office to implement the following procedures:1) Populate all fields included in the Office’s inventory system and add fields to document use and condition, and disposal information;2) Inform counties of the Common…
We recommend the EAC require the Office to implement the following procedure:Establish, document and communicate internal control policies and procedures that ensure adherence to applicable Federal regulations.
We recommend the EAC require the Office to implement the following procedures:Establish, document and communicate internal control policies and procedures that ensure any use of the Election Official Exemption is permitted by federal grantors, if…
We recommend the EAC require the Office to implement the following procedures: Establish, document and communicate internal control policies and procedures that preclude the opportunity for management override of established internal control procedures.
We recommend the EAC require the Office to implement the following procedures: Establish, document and communicate internal control policies and procedures that ensure no payments are made without appropriate detail as to the rates, quantities, costs,…
We recommend the EAC require the Office to implement the following procedures: Remove all costs associated with the Voter Registration Campaign charged through the end of this audit period, September 30, 2012.
We recommend the EAC require the Office to implement the following procedures: Request a certification that no costs associated with the Voter Registration Campaign, other than the $356,846 of costs discussed above, have been charged to the HAVA award…
We recommend the EAC require the Office to implement the following procedures: Request a certification that no costs associated with the Voter Registration Campaign have been charged to the HAVA award subsequent to September 30, 2012, and also request…